Outlook supports the facility of configuring multiple profiles and provides services for several accounts held by the same person. In some cases, you may feel the need for having a unified mailbox that contains all the data from several individual accounts.
This would make handling of information much easier as all the contacts, emails, tasks and other data would all be under the same roof.The versions of Outlook prior to 2010 delivered emails from several POP3 accounts to a single .pst file and mailbox. But this feature became obsolete for Outlook 2010/2013/2016.
How to Combine Outlook 2016 Inboxes
This article will provide techniques to fulfil this requirement in the higher versions and to create a cumulative Outlook Inbox for all email accounts owned by a user
Like every other solution to a problem, this one too has two approaches viz Manual and Automated.
Firstly we’ll discuss the manual approach to combine Outlook 2016 Inboxes into a single one.
Change the Path of Delivery
To bring back the feature of consolidated .pst files which were present in previous versions of Outlook you need to change the destination path where emails are delivered for an account.
For performing this task, follow the simple steps as below:
- Open the Account Settings dialogue box
File-> Account Settings-> Account Settings…-> tab E-mail
- Choose the POP3 based account for which you want to change the delivery path
- Click on the “Change Folder” button at the bottom of the dialog box.
- Select the folder to which you want your new messages delivered for that account.
- This can be an already existing folder such as the Inbox of your main mailbox or a separate (sub) folder.
After you have changed the path of delivery you can remove the previously set empty .pst file in the following way:
- Open the Account Settings dialog;
- File-> Account Settings-> Account Settings…-> tab Data Files
- Choose the PST file that you want to remove.
- Click on the Remove button.
Despite having manual methods to merge multiple PST mailboxes there exists a simpler alternative.This is in the form of third party tools which lend a helping hand to make the process a lot simpler.
These tools are capable of combining multiple .pst files into a single one to ensure that all data is present at a single place for better handling.
The features and capabilities of a third party tool that can be used to merge Outlook inbox folders are described in detail below
PST MERGE TOOL
This tool is a third party software package that provides an automated and simpler way to merge the data from different accounts belonging to a single user on Outlook 2016.
The tool has a number of outstanding features that make it a highly preferable option for keeping data from different accounts in a single place.
Productive Features of the Tool
The PST Merge Tool has an exciting range of features that assist users in creating a common file which contains all their data(emails, contacts, calendars) from different mailboxes.
These features are described as under-
Join Multiple PST Files
The PST Merge Tool allows users to combine two or more PST files to form a new PST file.
This file contains a folder for holding the data of both the combined Outlook PST files.
For example: If you have two email accounts like Gmail and YahooMail configured on Outlook and you wish to have a single PST file for both rather than separate files then you can use this feature of the tool.
Merge Multiple PST Files
This means that similar folders such as contacts folder of the first PST file and also contacts of the second PST are combined to form a new .pst file that contains contacts from both the files.
In other words, the user obtains a new .pst file that has a contacts folder which possesses all the contact information from the different Outlook mailboxes.
Merge Only Contacts Folders
If you only want all of your contacts at a single location and don’t wish to integrate every type of data from your different accounts, you can perform selective merge of contacts as well.
The result obtained after the process has ended will be a new PST file that holds a contacts folder that includes the complete set of contacts from both the accounts.
The process of combining multiple Outlook Inbox can be done manually but it takes up a lot of effort and time. For avoiding hassles involved with the manual approach a third party software such as the PST Merge Tool can be used.
It’s highly useful set of features and intuitive user interface makes it very easy to utilise and to carry out merging of data from different Outlook inbox.
About James Smith
He is a data recovery expert who works as freelancer technical blogger. He has been in the Data recovery industry for 10+years and specialized in data recovery solutions & data management techniques. He researched on various email client issues & now willing to share information among people through the Web.