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Technology

Outlook or Thunderbird: The Search for the Best Desktop Email Client

Over the years there have been many email clients that have attracted users’ interest due to their unique features and productive email services. Out of these many have become obsolete whereas some have managed to establish their dominance among email users.

Two such email services have been Microsoft Outlook and Thunderbird. Both have captivated people from all fields of interest such as IT professionals as well as non-IT users.

Both these email client applications have a set of features which make them a preferred choice for communication over emails.

The question is which desktop email client is the better one. In the forthcoming article, we will try to analyse both the applications on the basis of their features.
Thunderbird

Let us study and compare these email client services and try to reach a conclusion about which one out of the two is a better performer.

 

COST INVOLVED

• Thunderbird gains an upper hand if we consider the parameters as it is available completely free & open-source software. You can download it from the Thunderbird website free of charge and hence there are no licences to be purchased.

• Outlook comes with a fixed licence cost and is available as a paid email desktop client.This also makes it very clear that Thunderbird, being free will not have all the functionalities that MS Outlook provides. However, some of the functions can be availed through Plug-ins.

If you have no use of the Microsoft Exchange Server that is associated with Outlook, it is advised that you should go for Thunderbird.

MULTI-PLATFORM SUPPORT

• Being a product of Microsoft, Outlook will only be supported on Windows OS versions such as Window 2007, 2008,8.1. 2010.

• While on the other hand, Thunderbird can be used with Windows OS, Mac OS, or Linux.This makes it available to a greater number of users globally than Outlook.

FULL CALENDAR SUPPORT

• MS Outlook comprises of a Calendar facility which is integrated with Email and Contacts. You can create appointments very easily by just clicking on the day, week or month section. Each appointment can be connected to reminders which are highly useful for remembering important events such as birthdays and anniversaries.

 

• Thunderbird does not include a Calendar by default, but a calendar can be added through Plug-in called Lightning.

• Users can create their own calendars, get a subscription to calendars available on the web and efficiently manage schedule using the Thunderbird Lightning Extension.

OPEN SOURCE

• Thunderbird is an open source desktop email client, which means its source code is freely available to anyone who wishes to obtain it. This helps in the development of Thunderbird into a better application as it can be altered and made more efficient by the thousands of developers, security experts and programmers present worldwide. Thunderbird became open source after its parent organisation- the Mozilla Corporation made an announcement about stopping its further development. As of today, Mozilla only releases updates for maintenance and security. The responsibility of addition of new features has been taken up by the entire open source community since then.

 

• Outlook, on the other hand, is a proprietary software of the Microsoft Corporation. Its source code is therefore not made public by the company on the Internet

Updates for maintenance, security or the addition of new features and GUI is the sole responsibility of Microsoft developer team.

PORTABLE SERVICES

• Outlook is not only available as a desktop client but you can also carry your Outlook data with you wherever you go. This is made possible by the Outlook Android app which works with Microsoft Exchange, Office 365,Outlook.com, Gmail and Yahoo Mail. So users can sync their Outlook data to their portable devices and access it from anywhere.

 

• Thunderbird is not present on the Android platform and hence it fails to provide portable services to users. This is a major disadvantage that comes along with using Thunderbird over Outlook.

Our verdict

If you want to use a desktop app that is free, has basic, simple features and works on any desktop platform then you should go for Thunderbird.

On the other hand, if you are on the lookout for an advanced set of features, along with an intuitive GUI and high availability of services, you should opt for Microsoft Outlook.

 

Recommended: For those users who are currently using Thunderbird and want to shift to Outlook, they need to know that it is possible without any loss of data items.

For migrating from data from Thunderbird EML to Outlook PST you can follow various manual methods of conversion. Alternatively, there are automated, third party solutions that are also available for this purpose like the EML to PST Converter that makes the migration very easy to achieve.

Article is written by James Smith

He is a data recovery expert who works as freelancer technical blogger. He has been in the Data recovery industry for 10+years and specialized in data recovery solutions & data management techniques. He researched on various email client issues & now willing to share information among people through the Web.

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Technology Uncategorized

How to Combine Outlook 2016 Inboxes

Outlook supports the facility of configuring multiple profiles and provides services for several accounts held by the same person. In some cases, you may feel the need for having a unified mailbox that contains all the data from several individual accounts.

This would make handling of information much easier as all the contacts, emails, tasks and other data would all be under the same roof.The versions of Outlook prior to 2010 delivered emails from several POP3 accounts to a single .pst file and mailbox. But this feature became obsolete for Outlook 2010/2013/2016.

How to Combine Outlook 2016 Inboxes

This article will provide techniques to fulfil this requirement in the higher versions and to create a cumulative Outlook Inbox for all email accounts owned by a user

Like every other solution to a problem, this one too has two approaches viz Manual and Automated.

Firstly we’ll discuss the manual approach to combine Outlook 2016 Inboxes into a single one.

Change the Path of Delivery

To bring back the feature of consolidated .pst files which were present in previous versions of Outlook you need to change the destination path where emails are delivered for an account.

For performing this task, follow the simple steps as below:

  1. Open the Account Settings dialogue box
    File-> Account Settings-> Account Settings…-> tab E-mail
  2. Choose the POP3 based account for which you want to change the delivery path
  3. Click on the “Change Folder” button at the bottom of the dialog box.
  4. Select the folder to which you want your new messages delivered for that account.
  5. This can be an already existing folder such as the Inbox of your main mailbox or a separate (sub) folder.

After you have changed the path of delivery you can remove the previously set empty .pst file in the following way:

  1. Open the Account Settings dialog;
  2. File-> Account Settings-> Account Settings…-> tab Data Files
  3. Choose the PST file that you want to remove.
  4. Click on the Remove button.

Despite having manual methods to merge multiple PST mailboxes there exists a simpler alternative.This is in the form of third party tools which lend a helping hand to make the process a lot simpler.

These tools are capable of combining multiple .pst files into a single one to ensure that all data is present at a single place for better handling.

The features and capabilities of a third party tool that can be used to merge Outlook inbox folders are described in detail below

PST MERGE TOOL

This tool is a third party software package that provides an automated and simpler way to merge the data from different accounts belonging to a single user on Outlook 2016.

The tool has a number of outstanding features that make it a highly preferable option for keeping data from different accounts in a single place.

Productive Features of the Tool

The PST Merge Tool has an exciting range of features that assist users in creating a common file which contains all their data(emails, contacts, calendars) from different mailboxes.

These features are described as under-

 Join Multiple PST Files

The PST Merge Tool allows users to combine two or more PST files to form a new PST file.

This file contains a folder for holding the data of both the combined Outlook PST files.

For example: If you have two email accounts like Gmail and YahooMail configured on Outlook and you wish to have a single PST file for both rather than separate files then you can use this feature of the tool.

Merge Multiple PST Files

This means that similar folders such as contacts folder of the first PST file and also contacts of the second PST are combined to form a new .pst file that contains contacts from both the files.

In other words, the user obtains a new .pst file that has a contacts folder which possesses all the contact information from the different Outlook mailboxes.

Merge Only Contacts Folders

If you only want all of your contacts at a single location and don’t wish to integrate every type of data from your different accounts, you can perform selective merge of contacts as well.

The result obtained after the process has ended will be a new PST file that holds a contacts folder that includes the complete set of contacts from both the accounts.

Conclusion

The process of combining multiple Outlook Inbox can be done manually but it takes up a lot of effort and time. For avoiding hassles involved with the manual approach a third party software such as the PST Merge Tool can be used.

It’s highly useful set of features and intuitive user interface makes it very easy to utilise and to carry out merging of data from different Outlook inbox.

 

About James Smith

He is a data recovery expert who works as freelancer technical blogger. He has been in the Data recovery industry for 10+years and specialized in data recovery solutions & data management techniques. He researched on various email client issues & now willing to share information among people through the Web.