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How to Combine Outlook 2016 Inboxes

Outlook supports the facility of configuring multiple profiles and provides services for several accounts held by the same person. In some cases, you may feel the need for having a unified mailbox that contains all the data from several individual accounts.

This would make handling of information much easier as all the contacts, emails, tasks and other data would all be under the same roof.The versions of Outlook prior to 2010 delivered emails from several POP3 accounts to a single .pst file and mailbox. But this feature became obsolete for Outlook 2010/2013/2016.

How to Combine Outlook 2016 Inboxes

This article will provide techniques to fulfil this requirement in the higher versions and to create a cumulative Outlook Inbox for all email accounts owned by a user

Like every other solution to a problem, this one too has two approaches viz Manual and Automated.

Firstly we’ll discuss the manual approach to combine Outlook 2016 Inboxes into a single one.

Change the Path of Delivery

To bring back the feature of consolidated .pst files which were present in previous versions of Outlook you need to change the destination path where emails are delivered for an account.

For performing this task, follow the simple steps as below:

  1. Open the Account Settings dialogue box
    File-> Account Settings-> Account Settings…-> tab E-mail
  2. Choose the POP3 based account for which you want to change the delivery path
  3. Click on the “Change Folder” button at the bottom of the dialog box.
  4. Select the folder to which you want your new messages delivered for that account.
  5. This can be an already existing folder such as the Inbox of your main mailbox or a separate (sub) folder.

After you have changed the path of delivery you can remove the previously set empty .pst file in the following way:

  1. Open the Account Settings dialog;
  2. File-> Account Settings-> Account Settings…-> tab Data Files
  3. Choose the PST file that you want to remove.
  4. Click on the Remove button.

Despite having manual methods to merge multiple PST mailboxes there exists a simpler alternative.This is in the form of third party tools which lend a helping hand to make the process a lot simpler.

These tools are capable of combining multiple .pst files into a single one to ensure that all data is present at a single place for better handling.

The features and capabilities of a third party tool that can be used to merge Outlook inbox folders are described in detail below

PST MERGE TOOL

This tool is a third party software package that provides an automated and simpler way to merge the data from different accounts belonging to a single user on Outlook 2016.

The tool has a number of outstanding features that make it a highly preferable option for keeping data from different accounts in a single place.

Productive Features of the Tool

The PST Merge Tool has an exciting range of features that assist users in creating a common file which contains all their data(emails, contacts, calendars) from different mailboxes.

These features are described as under-

 Join Multiple PST Files

The PST Merge Tool allows users to combine two or more PST files to form a new PST file.

This file contains a folder for holding the data of both the combined Outlook PST files.

For example: If you have two email accounts like Gmail and YahooMail configured on Outlook and you wish to have a single PST file for both rather than separate files then you can use this feature of the tool.

Merge Multiple PST Files

This means that similar folders such as contacts folder of the first PST file and also contacts of the second PST are combined to form a new .pst file that contains contacts from both the files.

In other words, the user obtains a new .pst file that has a contacts folder which possesses all the contact information from the different Outlook mailboxes.

Merge Only Contacts Folders

If you only want all of your contacts at a single location and don’t wish to integrate every type of data from your different accounts, you can perform selective merge of contacts as well.

The result obtained after the process has ended will be a new PST file that holds a contacts folder that includes the complete set of contacts from both the accounts.

Conclusion

The process of combining multiple Outlook Inbox can be done manually but it takes up a lot of effort and time. For avoiding hassles involved with the manual approach a third party software such as the PST Merge Tool can be used.

It’s highly useful set of features and intuitive user interface makes it very easy to utilise and to carry out merging of data from different Outlook inbox.

 

About James Smith

He is a data recovery expert who works as freelancer technical blogger. He has been in the Data recovery industry for 10+years and specialized in data recovery solutions & data management techniques. He researched on various email client issues & now willing to share information among people through the Web.

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Technology

Recover Accidentally Deleted Useful Files on Mac in Few Simple Steps

Recover Deleted Files on Mac

Losing data accidentally can produce grievous results sometimes. It becomes trickier when you don’t know how to recover this accidentally deleted data. To help you find a solution to it we can discuss few methods here to recover your accidentally deleted data. These methods include manual basic steps to using advanced data recovery tools.

Recover Mac Files

Check into Trash Can: Once you have deleted something from your system it directly goes to system Trash Can. You can lose files accidentally or while managing (removing and rearranging) them to speed up your Mac.  It holds your items until you set them to be permanently deleted. To recover data from Trash Can follow these simple steps.

  • Open the Trash Can from the desktop.
  • Now scroll through the Trash Can to find the item you have accidently deleted and want to recover.
  • Right-click on the item and select Put Back. It will restore the item to a destination where it was before you deleted it.

Check the Time Machine: Time Machine is the built-in backup feature of your Mac it helps you take backup of all files to an external drive so that you can retrieve this data (if needed) in future. To retrieve the data using Time Machine you need to follow these steps.

  • Open the window that originally contained the file which you have deleted. For example, you have deleted a file from Documents folder then you need to open Documents folder.
  • Connect the external drive on which you have backup data.
  • Now open the Time Machine by going to Menu bar. Now select and enter Time Machine. Your system will take few moments to connect to Time Machine.
  • Use timeline on the right side of the screen to go to specific backup or use the arrow keys to move back and forth between snapshots of that folder to find a specific file. You can also use the search bar to find any specific file in the snapshot.
  • Now double-click on the file to open it. Then select it and click on Restore option to recover the file to its original location.

You can select multiple items to restore them all at once. If the file was in multiple folders, then you can recreate the folder so that the file can be restored.

Recover files using Data Recovery Program

The first and most important step to recovering data using recovery programs is to refrain from system usage further once you have deleted some file. When you delete some file it is set to be overwritten by fresh data. It will increase the chances of data recovery as the files have not been overwritten yet. In fact, do not open, save, create or delete any file or program. Turn your system off, if the file is on your startup drive.

  • Now download a data recovery program on another computer or drive so that you don’t overwrite the file you are trying to recover.
  • If possible, download data recovery program on a portable drive like USB flash drive. It will help you connect to the Mac and run the program easily, preventing any task performing on your disk.

 

  • Next is to scan the drive. Select the drive that originally contained the file you accidentally deleted. To narrow the search, you may require mentioning the type of files you want the program to look for. You may find quick or full scan option. Try quick scan first if it can help you find the file as the full scan may take a significant amount of time. Certain data recovery programs come with an image that you can boot from.
  • In the scanning results, you will find the list of files that can be recovered. Select the file(s) you want to recover and save it. Try to save the file to an external drive and then transfer it to any drive. Always prefer to recover most important files first as the recovery process itself can overwrite the files.

You can follow these simple steps to recover your deleted files smoothly on your Mac. Using data recovery tools can help you recover files more accurately and instantly. In fact, these tools can save a lot of your time and efforts.

Summary: You can lose files accidentally or while managing them to speed up your Mac. Recovering these files include some manual efforts else you can use data recovery tools to recover them instantly.

 

This is a guest post written by Apoorv Bhatnagar

Apoorv Bhatnagar is working at Systweak Software , as an SEO analyst and  technical Content Writer. His potential of writing is PC  tips ,Android  and Mac tricks and he is anxious in writing other technical blogs. You can also find Apoorv on Facebook and LinkedIn.